Yo! So, you’re here ’cause you’ve got some data in Excel that needs moving around, right? Don’t worry, we’ve got your back! Excel, the world’s go-to software for data, helps you shift rows and columns around like a boss. Here’s how you do it:

  1. Pop open your Excel sheet.
  2. Click on the row number on the left side of the row you wanna move.
  3. Hold down the Shift Key and drag the row wherever you want it. You’ll see a black line showing where it’ll land.
  4. Let go of your mouse button, and boom! Your row’s moved.

Easy peasy, right? But hey, there’s more than one way to skin a cat. Stick around as we go through some other cool tricks to move rows in Excel.

In this guide, we’ll cover the nitty-gritty of moving rows in Excel, from the simple stuff to the fancy moves. You’ll learn how to move single rows, multiple rows, and even non-consecutive rows. Ready? Let’s roll!

Table of Contents

  1. Drag and Drop Techniques for Rearranging Rows
  2. Using the Cut Command to Shift Rows
  3. Sorting Rows in Excel
  4. Shuffling Rows with the SORT function
  5. Playing with Rows Using VBA Macros

1. Drag and Drop Techniques for Rearranging Rows

Shuffling rows around without messing up your data is a walk in the park with the drag and drop method. Here’s how it works:

  1. Click on the row number to select the row you want to move.
  2. Hover your mouse over the border of the selected row until your cursor turns into a four-arrow icon.
  3. Press and hold the Shift key on your keyboard.
  4. Click and hold the left mouse button, then drag the row to where you want it.
  5. Let go of the left mouse button.
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Voila! Your row has moved. You can move multiple rows the same way. For non-adjacent rows, hold the Ctrl key (or Cmd on Mac) while clicking on the row numbers. For a block of rows, select the first one, hold the Shift key, and click the row number of the last row. Then just repeat steps 2-5.

2. Using the Cut Command to Shift Rows

The cut command is another quick and easy method to move rows in Excel. Here’s the 411 on how to do it:

  1. Click on the row number to select the row you wanna move.
  2. Right-click on the selected row and hit “Cut” from the dropdown menu. You can also use the Ctrl+X shortcut.
  3. Select the row where you want to move your data.
  4. Right-click and pick “Insert Cut Cells” from the dropdown.

Just remember, don’t hit Paste or use the Ctrl+V shortcut. That’ll overwrite your data.

3. Sorting Rows in Excel

Sorting rows is a fantastic way to organize your data. Here’s how you can do it:

  1. Select the rows you wanna sort, including the headers if you have any.
  2. Go to the “Data” tab on the ribbon.
  3. Click the “Sort” button in the “Sort & Filter” group.
  4. Choose the column you want to sort by and decide if you want it in ascending or descending order.
  5. Hit the “OK” button.

You can add more levels if you need to sort by multiple columns. You can sort not just text, but numbers and dates as well.

4. Using the SORT Function to Move Rows

Another way to shuffle rows in Excel is by using the SORT function. Here’s a quick example:


This formula will sort the range A3:C7 based on the 3rd column in ascending order. Cool, right?

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5. Playing with Rows Using VBA Macros

If you really want to get fancy, you can use VBA macros to move rows in Excel. Here’s how:

  1. Press ALT+F11 to open the VBA editor.
  2. Go to Insert > Module to create a new code module.
  3. Copy and paste the sample code below:
   Sub MoveRowsDown()
       Dim NumRows As Long
       Dim TargetRow As Long
       Dim ws As Excel.Worksheet

       NumRows = 7 'Number of rows to move
       TargetRow = 33 'Target row to move to

       Set ws = ActiveSheet 'Select active worksheet
       ws.Range("A" & TargetRow + NumRows).EntireRow.Insert shift:=xlDown
   End Sub
  1. Replace the NumRows and TargetRow variables with the number of rows you want to move and the row you want to move them to.
  2. Press F5 or click Run to execute the code.

Remember, macros can be powerful but also dangerous if you don’t know what you’re doing. Always make a backup before messing with VBA!

And that’s all folks! You’re now an Excel row-moving master. Go forth and impress your boss with your mad Excel skills.

Have more questions? Check out the FAQs below:

  • How do you rearrange rows in Excel?
  • How do I move an entire row in Excel without replacing it?
  • What’s the shortcut for moving a row in Excel?
  • How do you swap rows in Excel?
  • Can you move rows using keyboard shortcuts?
  • Is it possible to move rows in Google Sheets like in Excel?

Keep exploring, keep learning, and keep Excel-ing!